Volunteer Program
Vipers is grateful for the many dedicated and hard-working volunteers who we value and depend on for the operation of our club.
The Vipers Volunteer Program is integral to the successful running of our club. Every family must volunteer a minimum number of hours each season as noted below. Families that cannot or don’t want to contribute their time may instead pay a participation fee. Volunteer tracking is also required by the BC Gaming Policy and Enforcement Branch in order to be considered for grant applications, so it is important that we have families volunteer.
Required volunteer hours or fee:
| Primary Need: Volunteer Hours | Option 2: Participation Fee | |||
|---|---|---|---|---|
| Splash 8U-10U | 12U to Masters | Splash 8U-10U | 12U to Masters | |
| Fall 2025 (Sep-Dec) | 2 hours | 5 hours | $40 | $100 |
| Spring 2026 (Jan-Apr) | 2 hours | 5 hours | $40 | $100 |
| Fall and Spring (Sep 2025–Apr 2026) | 4 hours | 10 hours | $80 | $200 |
| Summer 2026 (May-Jul) | 1 hour | 3 hours | $20 | $60 |
Instructions
Record your volunteer hours on the Volunteer Tracking Sheet throughout the season.:
Click to access Vipers-Volunteer-Tracking-Sheet.pdf
Submit your completed volunteer tracking sheets to a member of the executive or a photo/scan
to community@vancouverwaterpolo.com.
If you cannot volunteer, you must pay the participation fee separately and you cannot combine it
with your registration fee or Water Polo Canada/Water Polo West fees.
To pay your fee:
E-transfer the participation fee deposit to: treasurer@vancouverwaterpolo.com. In the e-transfer memo/comment field, add the words, “participation fee” and the player’s name.
Frequently Asked Questions
Why is Vipers implementing this program?
Vipers club is growing and requires more management than ever. Our option is to hire people and significantly increase club fees or ensure we have enough volunteers to help manage the club.
Why do I have to pay the participation fee separately?
Vipers kindly asks that you pay it apart from your registration fees so it is easier for our volunteers to track.
Please e-transfer to treasurer@vancouverwaterpolo.com.
When you e-transfer the fee, please add the words, “participation fee” in the memo/comment field and add the player’s name.
How do I complete the volunteer hours?
Volunteer hours may be done by:
- Officiating at a game or tournament (minor official score or time keeping): ~ 2 hours.
- Participating in the score or time keeping training session: ~ 1 hour.
- Attending the Annual General Meeting (AGM): ~ 1 hour.
- Participating on the executive, committee, or other volunteer position.
- Other tasks and activities (we are open to suggestions), so long as it has been approved in advance by the executive (please email community@vancouverwaterpolo.com).
I have registered more than one player, do I need to pay a separate deposit for each?
Yes. The volunteer requirement is per player and so families with multiple players (e.g. siblings) must pay a deposit for each. For each player you must do the minimum number of volunteer hours.
What happens if I don’t do the minimum number of volunteer hours?
You will receive and email to pay the participation fee.
I don’t intend to do any volunteer hours, can I just pay the participation fee?
Yes. If you choose this option, you won’t be refunded the fee even if you later volunteer.
Can I volunteer for any age division?
Yes. You can volunteer for any age division.
I’ve registered for more than one season, but can I do all my volunteer hours in one season?
Yes. If you want to focus your volunteer hours to one season, you may.
How do I track my volunteer hours?
All volunteer hours must be recorded on the volunteer tracking sheet and signed by a coach or member of the executive.
How do I get the volunteer tracking sheet?
You may print your own; get one from an executive at a practice, from the minor officials table at a home game; or a Vipers event.
How do I submit my completed volunteer tracking form?
You may send a scanned copy or a photo to: community@vancouverwaterpolo.com. You may also hand a paper copy to a member of the executive.
Can it only be a parent that volunteers?
No. Siblings, guardians, and other family members are welcome to volunteer.
I cannot volunteer and paying a participation fee is a financial burden for me, can I be exempt?
Please email our club treasurer to request an exemption: treasurer@vancouverwaterpolo.com.
How can I be a minor official at a game or tournament (score or time keeping)?
The games and tournament schedules have a sign up option. If you don’t know how to score or time-keep, you may volunteer and ask to be trained at a game. Please note that you can’t be trained at a tournament: you must know how to score or time keep in advance of a tournament.